Posted: Jan 23, 2026
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Scholarship Specialist

North Carolina State University - Raleigh, NC
Full-time
Salary: $50,000.00 - $53,000.00 Annually
Application Deadline: Jan 30, 2026
Financial Aid
Posting Number PG194830SP
Internal Recruitment No
Working Title Scholarship Specialist
Anticipated Hiring Range $50,000 - $53,000
Work Schedule Monday - Friday, 8 am - 5 pm
Job Location Raleigh, NC
Department Scholarships & Financial Aid
About the Department
The Office of Scholarships and Financial Aid (OSFA) is charged with assuring that no qualified applicant is denied access to the university because of a lack of financial resources. The OSFA advises students and parents in the process of applying for federal, state, institutional and private sources of funding, evaluates each applicant’s eligibility for such funding, awards funds to all eligible applicants and authorizes disbursement of financial aid awards to the University Cashier’s Office. Because many students cannot attend the university without adequate funding, the OSFA plays a critical role in the recruitment and retention efforts of the university. Beyond assisting prospective and enrolled students at the university, OSFA staff also provide outreach to the community by conducting financial aid workshops for high schools, middle schools and other groups interested in learning more about financial aid opportunities for post secondary education.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
 
What we offer:

 

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
Join a collaborative team dedicated to student success. You will serve as the primary administrator for a varied range of scholarship programs, managing the details that turn scholarship opportunities into a direct pathway to student education. This position offers the perfect blend of independent program management and team-based support, allowing you to contribute to our collective goals while mastering the intricacies of scholarship operations. We are looking for a self-directed specialist to manage scholarship operations for a cohort of several thousand students. You will balance high-volume processing (selection, awards, EFTs/checks, and document management) with high-level analysis of financial aid eligibility. This is a role for an efficient multi-tasker who can work independently to ensure thousands of students receive their funding without delay.

Responsibilities in the role include:
  • Oversee daily financial operations, including the precise processing of EFTs and scholarship checks to ensure timely disbursement.
  • Manage the full life cycle of specialized scholarship programs (including NCSEAA), handling everything from selection criteria and certification to account balancing and refund management.
  • Serve as a steward of fund integrity by auditing scholarship accounts to ensure strict compliance and accurate fund balances.
  • Manage the end-to-end administrative processing and digitization of scholarship documents.
  • Analyze and adjust student budgets by initiating Cost of Attendance increases, ensuring financial aid packages align with policies and regulations.
Other Responsibilities
  • Working Conditions: Fast paced, highly automated environment.
  • Very busy 3/4 of the year. High stress environment.
  • Use of multiple office systems to complete daily responsibilities.
  • May be asked to assist on special projects, as assigned.
Qualifications

 

Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Qualifications
  • Prior experience working directly with students or in a university setting.
  • Exceptional Communication and Service Skills, demonstrated ability to deliver exceptional customer service across multi- channel platforms, including written correspondence, telephone support, and in-person interactions.
  • Top-Tier Data Skills: Demonstrated ability to perform data entry with precision.
  • Financial Insight: Prior Financial Aid experience preferred.
  • Imaging Experience: Technical experience with scanning, indexing, and managing records within an electronic document system preferred.
Required License or Certification
  • N/A
Valid NC Driver's License required No
Commercial Driver's License Required? No

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity?
  2. If you learned about this vacancy from "other source" or "other website", please provide the source.
  3. * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.
  4. * Have you ever worked in a Financial Aid or Student Services Office at a large university?
  5. * Do you have any experience working with federal tax returns or IRS guidelines?
  6. * Please describe your writing and editing experience as it relates to written communications for a professional office.

Application Materials Required

Required Documents
  1. Resume
  2. Cover Letter
  3. Contact Information for References